Staff Accountant (Senior)

Discover your 100% YOU with MicroSourcing!

Position: Staff Accountant
Work setup & shift: WFH, Midshift

Why join MicroSourcing?

You'll have:

Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses.

A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.

Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.

Career Growth: Take advantage of opportunities for continuous learning and career advancement.

Inclusive Teamwork: Be part of a company that celebrates diversity and fosters an inclusive culture.

Your Role:

As a Staff Accountant, you will manage day-to-day accounting operations and support financial reporting, analysis, and compliance in collaboration with the fractional CFO and CEO. You will oversee the full monthly accounting cycle, maintain accurate and audit-ready financial records, and develop analytical reports that support financial planning and organizational growth.

This role goes beyond transactional accounting, combining hands-on bookkeeping, reconciliations, financial analysis, and opportunities to use AI tools to improve accounting workflows.

You will:

Day-to-Day Accounting

• Maintain the general ledger in QuickBooks Online (QBO), including recording and summarizing transactions and generating reports for management and auditors.
• Handle routine QBO administration, including maintaining the chart of accounts, classes, and user access, while following established account administration protocols.
• Record donations, grants, and contributions through invoices or sales receipts, ensuring consistent receivables coding and appropriate application of accounting principles.
• Upload and code vendor invoices in Ramp and review accounts payable coding transferred from Ramp to QBO.
• Record payroll in QBO through journal entries based on payroll provider reports.
• Prepare and post journal entries for pledges receivable, grants payable, bank and investment activity, prepaid expense amortization, and accrued expenses using approved schedules and supporting documentation.

Month-End Close and Reconciliation

• Prepare monthly bank, investment, and Ramp credit card reconciliations.
• Reconcile asset and liability accounts at month-end and review account analysis and reconciliation details.
• Investigate aged or unusual items and flag proposed write-offs or matters requiring management decisions.
• Review journal entries for accuracy, completeness, and consistency, escalating discrepancies when necessary.
• Maintain a clean, well-documented, and audit-ready general ledger.
• Identify opportunities to improve month-end close processes by reducing manual steps, strengthening controls, and improving reporting timelines.

Financial Reporting, Budgeting, and Compliance

• Enter approved budgets into QBO and prepare budget-to-actual reports.
• Collaborate with the fractional CFO on monthly financial reporting, ad hoc analysis, and preparation of Board meeting materials.
• Support annual financial statement audits by preparing schedules and gathering requested documentation.
• Prepare supporting schedules for the external tax firm's annual IRS Form 990 filing.
• Prepare IRS Forms 1099 and 1096 based on vendor classifications and requirements determined by the organization.
• Help document and periodically review internal controls supporting Board oversight and external audits.
• Maintain written accounting policies and procedures.
• Organize and retain digital records of bank statements, reconciliations, vendor invoices, donor and grant agreements, and other supporting documentation.

Program and Grant Support

• Support cost allocation across programs and grants to ensure shared expenses are distributed accurately and consistently.
• Assist with grant tracking and nonprofit-specific financial reporting.
• Monitor cash positions across accounts and flag potential transfers between operating and reserve accounts for approval. Execution of transfers is outside this role's responsibilities.
• Send invoices and receipts to external firms in accordance with documented procedures.
• Coordinate with the Partnerships team when donor- or funder-related matters require relationship-facing communication. Donor and funder correspondence remains the responsibility of the Partnerships team.

Financial Analysis and Process Improvement

• Build and maintain analytical Excel workbooks covering variance analysis, cash flow, program-level cost tracking, and Board-ready financial summaries.
• Support financial modeling and data analysis, including multi-year scenarios and growth projections as the organization expands.
• Assist with impact and outcomes reporting where financial and program data intersect.
• Use AI tools, including Claude and Claude Code, to explore workflow automation, improve reconciliation processes, draft analyses, and develop small tools or agents that accelerate reporting.
• Take on additional accounting, analysis, and operational assignments as needed in a small, collaborative finance team.

What You Need:

Non-negotiables

• Approximately 1–3 or more years of full-cycle bookkeeping or staff accounting experience, including month-end close, account reconciliations, and financial reporting—not solely transactional data entry.
• Strong proficiency in QuickBooks Online.
• Advanced Microsoft Excel skills, including pivot tables, lookup functions, conditional logic, and well-structured workbook design.
• Solid understanding of core accounting principles, including accruals, reconciliations, journal entries, and month-end close.
• Ability to prepare and review accounting work, investigate discrepancies, and raise concerns when transactions or balances do not appear correct.
• Genuine interest in financial analysis and understanding the business or program insights behind the numbers.
• Excellent written and spoken English.
• Ability to handle sensitive financial and related organizational information with discretion and confidentiality.
• Willingness and enthusiasm to work in an AI-forward environment and learn to incorporate AI tools into daily accounting and analysis workflows.

Preferred skills/expertise

• Experience in nonprofit accounting or fund accounting.
• Familiarity with U.S. Generally Accepted Accounting Principles (U.S. GAAP).
• Experience with Power BI or similar business intelligence and reporting tools.
• Previous experience building or using AI agents, automation tools, or AI-assisted workflows in finance and accounting.
• Experience supporting grant reporting, cost allocations, financial audits, or nonprofit tax documentation.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit MicroSourcing.

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Originally posted on Himalayas